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How to Plan Your Perfect Wedding Day A Step-by-Step Guide

Writer's picture: Nicola WestNicola West

young newly wed couple standing side by side, looking into each others eyes.  In the background is the church the married in.

Planning your wedding is one of the most exciting (and sometimes overwhelming) journeys you’ll embark on as a couple. With so many details to consider, it’s easy to feel like you don’t know where to start. Don’t worry—I’m here to help! Here’s a step-by-step guide to planning a day that reflects your love story and leaves you with cherished memories.


Step 1: Set Your Vision and Budget

Start by dreaming big! Do you envision an intimate garden wedding, a grand stately Hall celebration, or a beachside ceremony? Once you have a general idea, set your budget to ensure your dreams align with your finances. This will help guide all your decisions moving forward.


Step 2: Choose Your Date and Venue

Your wedding date and venue are the foundation of your day. Popular dates and venues book up quickly, so secure these early. Consider factors like guest count, location, and whether the venue complements your overall vision.


Step 3: Assemble Your Dream Team

From photographers to florists, caterers to wedding planners, you’ll want to bring in professionals who share your vision and style. Don’t forget about your celebrant—your ceremony is the heart of your day, and having a celebrant ensures it’s personal, meaningful, and unforgettable!


Step 4: Plan Your Ceremony

This is where the magic happens! With a celebrant-led ceremony, you have the freedom to personalise every detail—from your vows to symbolic rituals, readings, and music. Start early and work closely with your celebrant to create a ceremony that reflects your unique love story.


Step 5: Curate the Details

Now it’s time to dive into the fun stuff! Think about:

  • Décor and Theme: Choose colours, flowers, and accents that tie everything together.

  • Outfits: From the dress and suit to accessories, find what makes you feel your best.

  • Music and Entertainment: Create the perfect atmosphere with your favourite tunes.


Step 6: Create a Timeline

A detailed timeline ensures everything runs smoothly. Work with your vendors and celebrant to map out the day, from getting ready to the final dance. Make sure to allow some buffer time for unforeseen delays.


Step 7: Relax and Enjoy the Journey

Planning a wedding can feel stressful at times, but remember, this is a celebration of love! Take breaks, lean on your support system, and trust your vendors to bring your vision to life.


Wedding Planning Checklist

Task

Timeline

Notes

Set your budget

12-18 months before wedding

Include all key expenses

Choose a date and venue

12-18 months before wedding

Confirm availability early

Hire key vendors (celebrant, photographer, caterer)

9-12 months before wedding

Book in advance for popular vendors

Finalise guest list

9-12 months before wedding

Send save-the-dates

Choose your wedding outfits

6-9 months before wedding

Allow time for fittings

Plan the ceremony details

6 months before wedding

Work closely with your celebrant

Confirm timeline with vendors

1-3 months before wedding

Double-check all arrangements

Finalise décor and details

1-2 months before wedding

Ensure everything matches your theme

Enjoy your big day!

Wedding day

Relax, smile, and soak in every moment!


Final Thoughts

Your wedding day is one of the most meaningful moments of your life, and planning it should be just as special. By taking it step by step and focusing on what matters most to you, you’ll create a day that’s perfect in every way.


Ready to Plan the Perfect Ceremony?As a celebrant, I’m here to help you craft a ceremony that’s personal, heartfelt, and completely unique to you. Let’s make your wedding day unforgettable. Get in touch to start planning!

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